Terms of Service

1. Agreement to Terms

By accessing or using AvroBooks ("Service"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service.

These Terms apply to all visitors, users, and others who access or use the Service, including individual users, business users, and accounting practice users.

2. Description of Service

AvroBooks is a cloud-based accounting and document management platform that provides:

• AI-powered document scanning and data extraction
• Invoice and receipt management
• Integration with accounting software (including Xero)
• Practice management tools for accountants
• Client collaboration features
• Document storage and organization

The Service is provided "as is" and we reserve the right to modify, suspend, or discontinue any aspect of the Service at any time with reasonable notice.

3. Account Registration

To use certain features of the Service, you must register for an account. When you register, you agree to:

• Provide accurate, current, and complete information
• Maintain and promptly update your account information
• Keep your password secure and confidential
• Accept responsibility for all activities under your account
• Notify us immediately of any unauthorized use

You must be at least 16 years old to create an account. By creating an account, you represent that you meet this requirement.

4. Subscription and Payments

4.1 Subscription Plans

Access to the Service requires a paid subscription. We offer different plans for individuals, businesses, and accounting practices. Current pricing is available on our website.

4.2 Billing

• Subscriptions are billed in advance on a monthly or annual basis
• All fees are non-refundable unless otherwise stated
• We use Stripe for payment processing - your payment details are handled securely by Stripe
• You authorize us to charge your payment method for all fees due

4.3 Price Changes

We may change our prices at any time. Price changes will be communicated at least 30 days before they take effect. Continued use of the Service after price changes constitutes acceptance.

4.4 Cancellation

You may cancel your subscription at any time through your account settings. Cancellation takes effect at the end of your current billing period. You will retain access until that date.

5. User Responsibilities

You agree to:

• Use the Service only for lawful purposes and in accordance with these Terms
• Ensure all data you upload complies with applicable laws and regulations
• Maintain appropriate backups of your data
• Comply with all applicable tax, accounting, and financial regulations
• Not use the Service for money laundering, fraud, or other illegal activities
• Respect the intellectual property rights of others

6. Prohibited Uses

You may not use the Service to:

• Violate any applicable laws or regulations
• Infringe on intellectual property rights of others
• Transmit malware, viruses, or other harmful code
• Attempt to gain unauthorized access to the Service or other systems
• Interfere with or disrupt the Service or servers
• Scrape, data mine, or use automated means to access the Service
• Impersonate others or provide false information
• Use the Service to spam or send unsolicited communications
• Engage in any activity that could damage our reputation

7. Data and Privacy

Your privacy is important to us. Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

7.1 Your Data

• You retain all rights to the data you upload to the Service
• You grant us a license to use your data solely to provide and improve the Service
• We will not sell or share your data with third parties for marketing purposes
• You can export or delete your data at any time

7.2 Data Security

We implement industry-standard security measures to protect your data. However, no method of transmission over the Internet is 100% secure. You acknowledge this risk when using the Service.

8. Intellectual Property

The Service and its original content (excluding user content), features, and functionality are and will remain the exclusive property of AvroBooks and its licensors. The Service is protected by copyright, trademark, and other laws.

Our trademarks and trade dress may not be used in connection with any product or service without our prior written consent.

9. Third-Party Services

The Service integrates with third-party services including:

Your use of third-party services is subject to their respective terms and privacy policies. We are not responsible for the content, policies, or practices of third-party services.

10. Disclaimers

11. Limitation of Liability

12. Indemnification

You agree to indemnify, defend, and hold harmless AvroBooks and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including legal fees) arising from your use of the Service, your violation of these Terms, or your violation of any rights of another.

13. Termination

We may terminate or suspend your account and access to the Service immediately, without prior notice or liability, for any reason, including if you breach these Terms.

Upon termination:

• Your right to use the Service will cease immediately
• You may request export of your data within 30 days
• We may delete your data after 30 days
• Provisions that should survive termination will remain in effect

14. Governing Law

These Terms shall be governed by and construed in accordance with the laws of England and Wales, without regard to its conflict of law provisions. Any disputes arising from these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of England and Wales.

15. Changes to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes by:

• Posting a notice on our website
• Sending an email to your registered address
• Updating the "Last updated" date at the top of these Terms

Continued use of the Service after changes constitutes acceptance of the new Terms.

16. Contact Us